Finance & revenue

Procurement, RFPs & bids

Bid solicitation, vendor management, contract tracking, public award postings — with legal-notice generation and bid-opening records auditors expect.

Replaces

BidExpress OpenGov Procurement DemandStar

Used by Treasurer · Town manager

Pricing Available in all tiers

app.townadminpro.com / procurement / rfps ● 5 open

Open procurements · FY2026

5 open · 2 awarded May · 14 closed

RFPs

RFP-26-0008 Evaluation

Water main repair · Maple St

$300k–$500k · 4 bidders

bids

May 22

closes

RFP-26-0009 Open

Salt purchase · 40 t

$7k–$10k · 7 bidders

bids

May 16

closes

RFP-26-0010 Open

Audit services · FY26-FY28

3-yr term · 3 bidders

bids

May 30

closes

RFP-26-0011 Insufficient

Park playground replacement

$80k–$120k · 1 bidder

bids

Jun 5

closes

RFP-26-0012 Open

IT support · 3-yr

$40k–$60k/yr · 5 bidders

bids

Jun 12

closes

Evaluation · RFP-26-0008 Water main repair

Vendor	Bid	Past performance	Schedule	Insurance	Score
Cardinal Paving Inc.	$342,800	4.6 / 5	8 wk	✓	87 /100
▲ leading Northeast Water Co.	$389,400	4.2 / 5	6 wk	✓	91 /100
Riverside Excav.	$410,200	3.8 / 5	10 wk	✓	71 /100
BlueRiver Constructors	$475,000	n/a (new)	12 wk	✓	58 /100

Open RFPs and the evaluation matrix for one bid award. Staff view.

Required by state procurement law above spending thresholds. Solicit bids, manage vendor responses, evaluate, post the award publicly, track contract performance through close-out. Replaces email + Excel + the public bulletin board.

Capabilities

What you can do with procurement, rfps & bids.

Bid solicitation from a vendor list or open public posting

Vendor self-registration with W-9 and insurance certificate upload

Sealed bid submission with timestamp guarantee

Evaluation matrix with scoring criteria locked at issuance

Public award postings with statutory waiting periods

Contract performance tracking through close-out

Common questions

Procurement, RFPs & bids — answered.

The questions we hear most when towns are evaluating this module. Anything specific to your charter, your state, or your existing vendor — we'll answer on the discovery call.

01 How do we publish bid notices publicly per state procurement law? +

Bid notices auto-publish to your public procurement page at your .gov domain with the legally-required content (description, specifications, due date, contact). The system also generates the legal-notice document for newspaper publication where required.

02 How do vendors submit sealed bids? +

Vendors register on the public procurement portal and submit through a secure form before the deadline. Bids stay sealed until the deadline; at deadline, all bids open simultaneously with a timestamped audit log.

03 Can we score bids on factors other than price? +

Yes. Define the evaluation matrix at issuance — price, past performance, schedule, insurance, references — with weighting per factor. Each evaluator scores independently; the system computes weighted totals and shows scoring distribution.

04 What about smaller purchases below the bid threshold? +

Below your statutory threshold (typically $5k–$25k depending on state), the system supports informal-quote workflows — request three quotes, document the choice, generate the PO. Both formal bids and informal quotes feed the same vendor and contract records.

Plays well with

The modules procurement, rfps & bids talks to most.

All 24 modules →

finance

Finance & general ledger

Finance & revenue

Fund-based GASB-compliant ledger for small towns. Budget vs. actuals, AP routing, bank rec, ACFR drafting — built for the office that closes its own books.

grants

Grants management

Finance & revenue

Applications, awards, drawdowns, reporting, federal compliance, multi-year tracking. SAM.gov-aware. Built for towns where grants are 30% of revenue.

public-records

Documents & public records

Governance & records

Document management — full-text search, inline redaction, public-records queue with statutory clocks. Built for the clerk who is the records officer.